Cash register administration, receipts scattered everywhere and printing out the cash register… Probably not the most attractive part when you run a café. The annoying thing about the right approach and the good processing of this is not only a lot of work, but also an important task. Over time you have found a way to process all this. You keep your figures neatly in Excel or maybe still on paper. Because are there actually other ways to process all that administration in a good way?
In addition, it remains quite difficult to make time for doing the administration when your day consists of 100 different things. The oat milk was popular today and ran out faster than expected, there’s still some decoration missing for tonight’s party and you need to quickly stock up on some extra ingredients for the spontaneous drinks that just got booked. Ad-hoc tasks you hadn’t counted on, with the accompanying receipts. You save them in the cash drawer, hoping you can still find them at the end of the month. How nice it would be if you never had to think about those receipts again.
And at the end of the day? Then printing out the cash register is the last thing you’re waiting for.
For all these questions, IBEO is happy to help you with smart solutions. Take a photo of all your receipts, quickly upload them with your mobile and you’re done. Not only receipts, but also invoices you can scan super fast through our app. With one click your administration is immediately uploaded to your personal IBEO environment. This way you never lose them again and maintain overview. We arrange your cash register printout by directly connecting with your cash register system so that your online cash book is directly linked with us, making cash register printing a thing of the past. This way your administration is always directly up to date.
THE hospitality accountant of the Netherlands
From booking receipts to arranging your tax return, IBEO is the hospitality accountant your hospitality business can rely on.
- Your complete bookkeeping outsourced for a fixed amount per month
- Our enthusiastic hospitality experts are ready for you every day
- 24/7 digital insight into your financial situation via your personal IBEO Dashboard
- With smart software we translate your administration directly into usable data
Introduction
Knowledge supported by technology
With our hospitality accountant background, we have been the largest accountant of accountants in the Netherlands for over 10 years. Our team of hospitality experts annually takes care of the complete hospitality administration for more than 1000 hospitality clients. Thanks to smart software, you only need to deliver the financial administration digitally via your personal online dashboard. We do the rest.
More time for your business
Together with our professionals we have one ultimate goal: Automating your complete administration. Save time by using the best tools and say goodbye to frustration. Working with IBEO quickly halves the time you normally spend on doing your administration.
Why do you choose as a hospitality entrepreneur for IBEO?
Your own expert for all your questions
Quick answer to your question. At IBEO you get your own specialist who is always there for you. Our specialists, in addition to financial, legal and tax knowledge, all have a background in hospitality. This way we not only advise you based on figures, but we understand like no other what operational challenges you deal with daily.
Always green numbers
Do you also find it difficult to determine if you’re using the right margins? Margins can make you, or break you. We convert your administration into understandable data. This way you immediately see if your margins are still correct or if you need to adjust. Need advice? Your personal IBEO expert is happy to help you. This way you always stay ahead and never lag behind the facts.
Seamless integrations
Do you have a lot of data, but not clear reports? Then we’d be happy to show you how it can be different. We help you choose the right tools and ensure that all data comes into our system. This way the bookkeeping of your business is always up-to-date. Work smarter, not harder.
Personnel administration without worries
Always a good overview of your personnel costs and productivity. Without hassle you set up contracts, have them digitally signed, employees request leave and you register absence. Is a contract expiring or is someone having a birthday? Then you automatically receive a signal. And the salary processing? No worries, we do that for you. Focus on your staff, not on the administration.
This is what clients say about
IBEO
Pesca
“The collaboration with IBEO is very pleasant. Thanks to the specific hospitality focus, they always think along with our companies. Very important, especially during the corona crisis. In addition, there are short and personal communication lines which works nicely and quickly. This saves us seas of time so we can focus on what we’re good at.”
This is how we keep a grip on the figures together
The IBEO menu
You deliver
Via your personal IBEO dashboard or handy app you digitally deliver the administration when it suits you. Upload receipts, scan purchase invoices or see which bills are still outstanding. Haven’t logged in for a while? You always receive a signal when an invoice still needs to be paid. We connect with as much other hospitality software as possible. This way everything can be processed directly digitally.
We process
Every week, month or quarter we process your entire administration. From booking invoices to preparing the annual accounts. In addition, we schedule a personal conversation every time in which we show you how we can support your hospitality business even more. And do we need something in the meantime? Then we just make personal contact with you.
You have insight
Via the IBEO dashboard you always have online access to clear reports. Steer on current margins, view your online cash book or see which bills still need to be paid. At a glance you know how things stand.
We connect with the best software including
Rates
A suitable solution for every business
Never look back at your hospitality administration again? We ensure that your hospitality bookkeeping is well arranged for a fixed monthly price. You choose processing per month, week or quarter.
And if you need more or less insight, you can easily adjust your package in the meantime without a notice period.
Weekly
Processed every week.
- Weekly processing of administration
- Sepa payment batches
- Weekly update about your admin
- Reports
- Monthly closing and personal contact
€599 /from per month
Contact us for more detailsMonthly
Everything in order every month.
- Monthly processing of administration
- VAT return
- Preparation of reports
- Handy administration tools
- Personal contact
€549 /from per month
Contact us for more detailsFull-service
Everything is meticulously taken care of every week.
- Your personal dedicated finance assistant
- We provide complete peace of mind
- We perform the complete bookkeeping and contact suppliers and manage your finance inbox
€1249 /from per month
Contact us for more detailsCheck out our plans and get in touch — we’re happy to help you find the best fit.Click here
Our Hospitality specialists
The most important matters in order
From the hospitality industry, for the hospitality industry. Thanks to our love for accountants and background in your industry, we are the hospitality accountant of the Netherlands.
- Your complete bookkeeping outsourced for a fixed amount per month.
- A personal hospitality expert who is ready for you every day.
- Always digital insight into your financial situation via your personal IBEO Dashboard.
- Service throughout the Netherlands.
Frequently asked questions
I have charged an advance payment, do I have to pay VAT on this?
When you ask for an advance payment and it is immediately clear which service you are going to provide for this, you must indeed charge VAT.
Example: You ask for a down payment of 50 euros for a reservation. This amount will be forfeited when your guests no-show. It is then not yet necessary to charge VAT.
My on-call worker is sick, is he/she entitled to continued payment of wages?
An on-call worker is entitled to continued payment of wages when he/she has been employed for more than 12 consecutive weeks. You then calculate the average number of days and hours of the past 12 weeks. You may withhold a waiting day.
In my dashboard I see that the purchase for the kitchen is very high. How do I see what this is due to?
To find out, you can take a number of steps:
- Count the kitchen inventory every month for the purest possible margin.
- Make a detailed price calculation of the menu to see if it works out well. Then calculate 5% loss.
- Use a gram scale in the kitchen. This way the cooks can weigh in between and get quicker insight into the quantities when making up the plates.
- Check the invoices from suppliers to see if the agreements made are being kept and are being charged correctly. Also check whether packaging sizes have not been adjusted in the meantime.
Resources
How to deal with tips?
In the Netherlands, a guest gives on average about 5 to 10 percent tip after a visit to the hospitality industry. But how should you as an employer deal with this now?
The way we give tips has changed drastically in recent years. No more fumbling with your mobile or smartwatch, contactless with your debit card. Thanks to digitalization we have less and less cash in our pockets. The biggest reason why we have increasingly started to tip in recent years and no longer leave it as thanks on the table. The following applies when dealing with tips: When an employer does not interfere in the distribution of tips, he is also not withholding liable. The tip then does not have to be declared for withholding wage tax. The responsibility then lies with the employee to declare this correctly. Only when tips are paid by card and thus come into the employer’s account, it remains important not to interfere with the distribution. This means:
- Don’t determine the way of distribution and don’t give ideas for this either. Let employees arrange this among themselves. An example to avoid is determining whether or not the kitchen participates in the tip distribution.
- Don’t distribute the actual tip weekly or monthly yourself.
- Let employees decide for themselves how the tip is distributed and who takes on the distribution.
Am I allowed to provide staff with free food?
It seems so normal, but as a rule it is not allowed to just provide meals to your employees. If you do, you can do two things:
Addition
An addition means that the meal is seen as extra gross salary, but then paid out in kind. The employee notices this from the extra wage tax that is withheld on the salary.
Net deduction
The other option is a net deduction. You must then withhold a fixed amount per meal from the employee’s net salary. These amounts are determined annually by the tax authorities.
The first arrangement is most favorable for the employee, the second for the employer.
But there are also exceptions. When an employee is fully at work between 17:00 and 20:00 and is therefore not able to prepare an evening meal himself, then that meal may be provided without a deduction or addition. Something that naturally occurs often in the hospitality industry.